FILE:  DJD

Cf:  BBBE

EXPENSE REIMBURSEMENT

The Plaquemines Parish School Board shall reimburse employees and School Board members for expenses incurred while on official School Board business, within budgetary limitations.  Travel expenses shall be limited to those expenses necessarily incurred by employees or School Board members in the performance of official responsibilities as may be authorized by the School Board.  Only actual expenses incurred as evidenced by the submission of a statement of expenses, accompanied by proper supporting receipts, shall be reimbursed.  Out-of-state travel shall be granted by the Superintendent as he/she deems necessary.  The Superintendent shall only approve the reimbursement of those expenses he/she deems reasonable under the circumstances.

All employees who use their private vehicles for official School Board business shall be required to carry liability insurance in an amount set by the School Board to be eligible for reimbursement.  When a private vehicle is used, mileage shall be reimbursed based on the School Board approved rate.  In no case shall an employee be allowed mileage or transportation reimbursement when the employee has been gratuitously transported by another person.

The Superintendent shall issue guidelines and procedures for the reimbursement of expenses, including, but not limited to, deadlines for the submission of reimbursement requests, requirements for the submission of proper supporting documents and the responsibilities of supervisors for the approval of reimbursement requests.  Failure to comply with these guidelines and procedures may result in the denial of the reimbursement request(s) and/or may result in disciplinary action.

Any employee or School Board member who submits a false or fraudulent travel claim shall be subject to disciplinary action and the School Board shall be entitled to restitution in full compliance with statutory provisions.

Revised:  May, 2011

Revised:  June 6, 2011

Revised:  August 4, 2014

Ref:     La. Rev. Stat. Ann. §§17:56, 32:861, 32:862, 32:863, 32:863.1, 32:900

Board minutes, 6-6-14, 8-4-14

Plaquemines Parish School Board