FILE:  KG

Cf:  EB, JCDAC

 

USE OF SCHOOL FACILITIES

 

 

The Plaquemines Parish School Board recognizes the functions of school buildings and grounds shall be to accommodate approved school programs for students and to assist in meeting the educational, cultural, civic, social and recreational need of communities.  Use of school buildings by the community shall be considered a secondary function so as not to interfere with regular school-day programs of the students.  It should be understood by those wishing to use any school facility, that in accordance with state law, said usage must be for a public purpose, that said usage shall not be gratuitous, and the Board expects a reasonable value in exchange for use of said facilities.  Nothing shall take precedence over services for which school facilities are intended, and the facility must be left in such condition that it will be ready for normal use the following morning when students return.

 

School personnel familiar with operation and maintenance of all equipment and facilities must be present whenever facilities are in use for the protection of facilities and users.  The Board shall make its facilities available as a public service, but shall not offer the services of its personnel, as the Board must pay for their overtime just like other employers are required to do.

 

The usage of school facilities by any person, group, or organization shall be based on a properly documented application and governed by a signed lease agreement between the person, group, or organization and the Board.  The lease agreement shall contain, but not be limited to, the following:

 

  1. A statement that the person signing the application has read and understands all policies, regulations, and procedures relating to the use of school facilities and that such person, club, or organization meets all requirements thereof necessary to obtain permission to use such school facility, as well as that the purpose of such use also complies with all of such policies and requirements.

  2. All persons attending the function or use of the school facility requested shall also be required to obey all rules and regulations of the School Board relating to school facilities, and the person, group, or organization shall be responsible for the conduct of all such persons.

  3. The person, group, or organization shall agree to:

 

    1. Be responsible for any and all damages of every nature whatsoever to the school facility or the school system resulting from its use by such person, group, or organization.

      The person, group, or organization shall see that the facility used is left free of debris and in a reasonable, clean condition.

 

    1. Waive any and all rights of recovery from the Board, its members, and the school district for any injuries or damages resulting from the use of school building facilities or grounds.  The person, organization, or group shall provide a certificate of insurance showing insurance coverage for the event being held, with a minimum of $1,000,000 general liability per occurrence.  The Plaquemines Parish School Board shall be listed on the policy as an additional named insured.  A copy of the insurance policy or certificate verifying the purchase of such insurance should be presented to the Board at least fifteen (15) days prior to use of the facilities.

    2. The Board reserves the right, through the Superintendent, principal or other designated person to cancel the use of any Board-owned or operated facility at any time when deemed in the best interest of the school system.

 

  1. The falsification of any information required or the failure to comply with all policies, regulations, and procedures shall result in the person, group, or organization being prohibited from using any school facility in the future.

 

The Superintendent reserves the right to refuse any request to use facilities which:

 

  1. Concerns any activities prohibited by state and/or Board policies;

  2. Is made by any persons or organizations which have failed to follow procedures developed by the Superintendent or his or her designee; or

  3. Is considered in any way contrary to the best interests of the school system.

 

No organization which discriminates against participants on the basis of race, creed, sex, religion, disability, or national origin, may make use of any facility owned by the School Board.

 

SALE OF ALCOHOL

 

Organizations requesting the use of grounds or school facilities for organizational activities shall not be permitted to sell or have alcoholic beverages at the activity.  Failure to comply with this regulation may result in refusal by the Plaquemines Parish School Board to grant future requests for use of school grounds.

 

Revised:  April, 2010

Adopted:  November 1, 2010

 

 

Ref:     Constitution of Louisiana, Art. VII, Sec.14

La. Rev. Stat. Ann. §§14:91.7, 17:81, 17:240

Board of Directors of the Industrial Development Board of the City of Gonzales, LA., Inc. v. All Taxpayers, Property Owners, Citizens of the City of Gonzales, et. al, 2005-2298, 938 So. 2d 11 (La. 9/16/06)

 

Plaquemines Parish School Board