On Monday, April 5, 2010, the Plaquemines Parish School Board approved the following:
- Travel Expense forms are for reporting approved business-related expenses only. Purchases should go through the accounting system, Alio, for supervisor's approval of requisitions.
- The forms must be turned in to the immediate supervisor by the 10th of the month following the traveled dates. For example, expenses related to travel April 1 through April 30, needs to be turned in no later than May 10 to the supervisor.
- Supervisors need to sign and date the expense report.
- Supervisor must send signed expense reports with all back up documents to Debbie Boles at BCO no later than the 15th of the month following the travel dates for the Superintendent's signature. Forms will be date stamped upon arrival. NOTE: The Finance Department will be providing special colored envelopes (blue) for travel expense reports only.
- When an expense report is turned in to the Finance Department after the 15th because of the employee, the employee will lose his/her reimbursement.
- When an expense report is turned in to the Finance Department after the 15th because of the supervisor, the supervisor will first have a letter addressing the issue placed in his/her file. All subsequent offenses will result in a Board hearing.
- All travel expeses must be processed by the Finance Department by the 25th of each month.
The effective date is immediate, since it is not new; only clarified. Please direct any inquiries to Joyce Green, CFO.
Travel Expense Form - This will open in Microsoft Excel. Simply fill in the information and print. The totals will calculate automatically.
Expense Report Mileage Chart
Departments
